Application instructions

The application for City support of community events is a fillable online form posted at the link below. Before you begin, we suggest the following steps to help you prepare your application:

Start early. Applications must be submitted no later than 180 days prior to the event.    

Create a user profile for the City website. This will allow you to save your progress as you fill out the application and upload documents necessary for your application. Click the “sign in” button on the top left corner of the website and follow the directions given.

Make an event plan. Each applicant must provide an event plan that includes an emergency management plan, event traffic and parking plan, and a marketing plan.

Create a budget. Applications must include the estimated value of the services being requested from the City. Budget worksheet 

Obtain all permits and licenses. Applicants are responsible for obtaining all permits and licenses for their events, as well as paying associated costs and fees. 

Get insurance. Applicants must furnish the City a fully paid certificate of insurance, from a company licensed to conduct business in Texas, no later than 30 days prior to the event.

Other helpful tips

Review the application before filling it out. Some of the questions will require a bit of homework and research on your part, so look over the application and see what information you need to gather.

Draft your answers in a word processor so you can take your time and think them through. When you’re ready, you can fill out the application quickly by copying and pasting your answers into the fields.

Ask for help. If you have any questions about the application process, contact Destination Events Specialist Clancy Hardin 512.393.5934 (CHardin@SanMarcosTX.gov)

Online application

Grant application